SchoolSphereBuilt for the way
schools actually run.
A single, multi-tenant home for the books, the website, the records, and the reports — designed around terms, fees, houses, and the messy real workflows of independent K–12 schools.
Four tools.
None of them fit.
Most independent schools run on a spreadsheet for fees, a generic accounting package that doesn't understand terms, a website built in 2014, and a student database the new hire is afraid to touch. None of it talks. All of it is brittle. Reports take days.
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The platform
Four capabilities,
one workspace.
Each module is built for how independent schools really work — and they share the same ledger, the same directory, the same audit log.
Books that actually match the school.
Pastel-style double-entry under the hood, with term-aware fee invoicing, receipts, outstanding-balance tracking, and PDF generation built in. Send a Y9 invoice in two clicks. Mark a cleared cheque. Generate this term's P&L on demand.
- Term-aware invoicing & receipts with PDF delivery
- Outstanding-balance tracking by student, year, and house
- Audit log on every entry — nothing is silently overwritten
- Multi-currency, multi-account, with a real chart of accounts
A school website, on your domain.
Every school gets a public marketing site at its own URL — yourschool.org — drag-to-reorder navigation, a polished Heritage template, staff page that mirrors your directory, gallery with album + lightbox, and a contact form that lands in your dashboard inbox.
- Heritage template: Home, About, Staff, Gallery, Contact
- Custom domain with managed TLS — no DevOps required
- Contact-form inbox, threaded, inside your workspace
- GA4, Plausible & Umami integrations for traffic analytics
One directory. The right access for the right people.
Multi-tenant student and staff records, with role-based access for superadmin, accountant, headmistress, board, teacher, and student. Staff photos served from signed URLs. Soft-delete on everything — records are archived, never destroyed.
- Six built-in roles, scoped down to individual modules
- House, year, and guardian relations as first-class fields
- Soft-delete & restore — never lose a student record
- Signed-URL photo serving so private headshots stay private
The board pack, ready by Friday.
P&L tables, cash-flow drill-downs, variance heat maps, and collection rate by year group — laid out the way bursars actually present them to a board. Export the lot to PDF in one click; never rebuild the deck again.
- P&L & balance sheet, term and YTD, with prior-year compare
- Collection rate by year group, house, and revenue stream
- Variance heat maps that surface drift before it bites
- Board-pack export to PDF, branded with your crest
How it fits your school
Designed for your school —
not a generic SaaS persona.
Your school,
your domain.
Multi-tenant means full isolation, not shared subdomains. Every school gets a domain end-to-end — public site, parent portal, admin dashboard.
- Bring your own domain, or one we register for you
- Managed TLS, DNS, and email forwarding
- Hosting region you choose — EU, US, AF, AP
The right people
see the right things.
Six built-in roles, scoped down to individual modules and even individual records. No more shared logins.
- Role-based on every record, surface & report
- Board gets the pack, never the ledger
- Teachers see their classes, not others
Nothing is
ever truly deleted.
Every action lands in an immutable audit log. Soft-delete on every record. When the auditor asks, you can show them.
- Append-only audit log with actor, timestamp & reason
- Soft-delete & restore — never lose a record
- Encrypted backups, daily, in your region
By the numbers.
Ready when you are
Let's see if SchoolSphere
fits your school.
Half an hour, a real conversation, a quote in writing the next day. No sales-deck choreography.